Administration#

The Office Administration panel gives workspace administrators full control over system settings, user access, namespace configuration, and data governance. Most administrative tasks are performed here or in Novaza SSO.

System Settings#

Access system settings via Office → Admin → System Settings. Key options include:

• Workspace name and logo — displayed in the top navigation bar
• Default language — English or Vietnamese (can be overridden per user)
• Default timezone — used for scheduled reports and workflow timestamps
• Record deletion policy — choose between hard delete (permanent) or soft delete (records are archived and can be restored within 30 days)
• File storage limits — set a maximum total attachment storage per namespace
• API rate limits — configure per-token request limits for the REST API

User Management#

While user accounts are created and deactivated in Novaza SSO, the Office Admin panel lets you manage namespace-level membership:

• Add member — grant an existing workspace user access to this namespace
• Assign role — set one or more namespace roles for a user
• Remove member — revoke all access to this namespace without deleting the user account
• View activity — see a user’s recent actions within this namespace

Roles and Permissions#

Namespace roles are defined in the Office Admin panel and are separate from global SSO roles. Each role has a matrix of permissions per module:

Field-level permission overrides can further restrict specific sensitive fields (e.g., salary data) to a subset of roles even within an authorized module.

Application Menu Customization#

Each namespace exposes a left-hand application menu that lists the pages, modules, and shortcuts available to the signed-in user. Administrators can tailor this menu per role so that each team sees only the entries relevant to them.

1. Open Admin → Navigation → Menu.
2. Add, reorder, or remove menu entries using drag handles. Entries can be pages, modules, external URLs, or grouping headers.
3. For each entry, select the roles that should see it. An entry with no role restriction is visible to every namespace member.
4. Save the menu. Changes take effect on the next page navigation for all users.

Menu entries honor page-level permissions: if a user’s role allows the menu entry but the target page restricts the same role, the target page will still reject access on click. Customized menus help teams keep a focused workspace while keeping the underlying permission model as the source of truth.

Audit Log#

The Audit Log in the Admin panel provides a searchable history of all administrative actions: namespace settings changes, role assignments, module definition edits, and workflow activations. Each entry includes the user, action type, timestamp, and before/after values where applicable.

Backup and Export#

Administrators can export a full namespace backup from Admin → Backup. The backup includes:

• All module and field definitions
• All page layouts
• All workflow definitions
• All records (in JSON format)
• All report definitions

Backups do not include file attachments by default (attachments can be included for an additional storage cost). Use the backup file to restore a namespace or to replicate it in another workspace.